Inside EMS

EMS agencies are facing mounting challenges, from staffing shortages and rising operational costs to increasingly complex compliance requirements. However, advanced data systems and integrated technology offer solutions to these persistent issues.   In this episode of Inside EMS, Clinical and Business Consultants Jason Bartholomai and Chuck Sweeney of ZOLL Data Systems discuss how robust EPCR systems and streamlined workflows can reduce inefficiencies, improve patient care and ease the burden on EMS teams.   Here are top takeaways leaders can learn from this episode about overcoming today’s EMS challenges. 1. Staffing shortages: Doing more with less Use technology to reduce workload inefficiencies and support field personnel.   Staffing shortages are a top concern for EMS leaders nationwide. Long shifts, redundant documentation and poor integration between field and dispatch operations exacerbate the stress on paramedics. EPCR systems can alleviate some of these pressures by: Streamlining documentation with intuitive workflows that reduce time spent on reports Improving coordination between field crews, dispatchers and billing teams through integrated software solutions Enhancing employee satisfaction by minimizing administrative burdens and allowing more focus on patient care and recovery time By implementing systems that improve efficiency, EMS agencies can help retain personnel and maximize the output of limited resources. 2. Compliance made simpler: Staying ahead of standards Holistic software ecosystems can simplify compliance and improve data accuracy.   Compliance with NEMSIS standards and other reporting requirements is growing increasingly complex. Leaders must ensure that their systems capture accurate data to meet clinical, operational and legal standards to: Prevent incomplete reports from moving forward Highlight missing critical fields, such as patient signatures or demographic data, which can stall reimbursement Provide real-time feedback for quality improvement (QA/QI) Integrating compliance directly into workflows ensures fewer errors and smoother billing cycles, saving agencies time and resources. 3. Faster reimbursement through smarter workflows Improving cash flow starts with high-quality data entry at the source.   EMS leaders often overlook how documentation practices impact financial performance. Efficient EPCR systems improve clean claim rates by: Guiding paramedics to include all required information during documentation Automating processes like importing EKG results and demographic data Flagging incomplete or incorrect entries before claims are submitted By speeding up documentation and addressing gaps early, EMS agencies can ensure faster reimbursements and predictable cash flow. 4. Breaking down silos: Building an integrated ecosystem Aligning workflows across departments enhances efficiency and collaboration.   EMS operations are not limited to field crews. Dispatchers, billers and managers play critical roles in delivering care and sustaining operations. Integrated systems ensure that: Dispatchers, paramedics and billers share a unified platform, fostering communication and reducing friction Teams are trained holistically to understand each other’s roles and responsibilities Operational, clinical and financial data flow seamlessly across departments Such alignment reduces redundancies, boosts productivity and allows agencies to operate more effectively under tight constraints. 5. Preparing for legal challenges with better documentation Accurate, detailed reports protect EMS providers in legal scenarios.   In EMS, thorough documentation is not just a requirement – it’s a safeguard against legal liability. EPCR systems help paramedics document essential details clearly and accurately, reducing the risk of errors that could be exploited in court. Training crews to use these tools effectively ensures that charts provide a source of truth in any legal or compliance review. Final thoughts Jason Bartholomew summed it up best: “Doing something is better than doing nothing.” EMS agencies should start small, focusing on one area for improvement, such as data validation or staff training, before expanding into comprehensive ecosystem integration. Chuck Sweeney emphasized the importance of buy-in from all levels, noting that shared understanding and collaboration across departments are critical to long-term success.   By adopting robust technology and fostering teamwork, EMS leaders can tackle the headaches of staffing shortages, compliance demands, and financial uncertainty – all while improving the quality of patient care.   EMS1 is using generative AI to create some content that is edited and fact-checked by our editors. About the sponsor ZOLL Data Systems’ cloud-based solution suite of EMS and Fire solutions covers the scope of your operations, from dispatch to patient care, to incident and operational reporting, to billing. Learn how ZOLL software can help improve clinical, operational and financial performance of your organization at zolldata.com. Rate & Review the Inside EMS Podcast Catch a new episode of the Inside EMS podcast every Friday on Apple Podcasts, SoundCloud, Amazon Music, Stitcher, Spotify, and RSS feed.   Enjoying the show? Please take a moment to rate and review us on Apple Podcasts. Contact the Inside EMS team at [email protected] to share ideas, suggestions and feedback, or let us know if you’d like to join us as a guest.

This week, Chris Cebollero and Kelly Grayson host a virtual book club as they count down the top 10 essential texts that paramedics should have on their shelves – a mix of useful references, anatomy and physiology deep dives, and heartfelt memoirs that capture the essence of EMS work. From learning resources, to comic relief, there’s something for everyone in this list. Did our cohosts exclude a favorite EMS-focused book? Send your suggestions to [email protected] for inclusion in a future article. Memorable quotes “I think that a good paramedic is someone who is proficient in their knowledge and their skills, and keeps up to date. That's a good paramedic. A great paramedic adds empathy and compassion to that list. And that's what differentiates the confident ones from the great ones.” — Kelly Grayson “The central message is that Teddy Roosevelt quote: ‘People don't care how much you know, until they know how much you care.’” — Kelly Grayson ABOUT THE SPONSOR Whether replacing radio reports, alerting specialty teams, or managing mass casualty incidents, Pulsara simplifies communication. Pulsara scales to meet your dynamic communication needs. From routine patient alerts to managing large-scale emergencies, every responder and clinician connects seamlessly. Familiar yet powerful, Pulsara streamlines your response, from routine transfers to regional disasters. One tool. Every day. Regardless of event. Discover more at Pulsara.com. RATE & REVIEW Catch a new episode of the Inside EMS podcast every Friday on Apple Podcasts, SoundCloud, Amazon Music, Stitcher, Spotify, and RSS feed. Enjoying the show? Contact the Inside EMS team at [email protected] to share ideas, suggestions and feedback, or let us know if you’d like to join us as a guest.

How old are you in EMS years? Are you using clinical skills that should be put out to pasture? Listen as cohosts Chris Cebollero and Kelly Grayson debate the effectiveness of “retired” EMS skills, like nasal and digital intubation, and whether the value of those skills has held up over time. Memorable quotes “If you’re not proficient with all the tools in your box, what does that say about your training?” “I take a lot of pride in having a deep bag of tricks to pull from. And I can't count the number of times that some obscure piece of knowledge, or an assessment or treatment technique worked for me in the field when everyone else had given up or not even considered it.” ----more---- ABOUT THE SPONSOR Whether replacing radio reports, alerting specialty teams, or managing mass casualty incidents, Pulsara simplifies communication. Pulsara scales to meet your dynamic communication needs. From routine patient alerts to managing large-scale emergencies, every responder and clinician connects seamlessly. Familiar yet powerful, Pulsara streamlines your response, from routine transfers to regional disasters. One tool. Every day. Regardless of event. Discover more at Pulsara.com. ENJOYING THE SHOW? Contact the Inside EMS team at [email protected] to share ideas, suggestions and feedback, or let us know if you’d like to join us as a guest.

Last week, Inside EMS cohosts Chris Cebollero and Kelly Grayson laid out the top 10 indications of a bad EMS supervisor (Did you miss it? Catch it here!). This week they’re tackling the top signs of a bad employee, such as poor attendance, lack of initiative and a bad attitude – that’s not you, right? Listen as our duo reflects on each characteristic and where they have seen (or exhibited!) those traits in their career. Memorable quotes "If you’re emotionally intelligent and honest with yourself, you probably see yourself in some of these things."   "It’s not over until the paperwork – or the ambulance – is ready for the next day."   "Being disengaged shows up in things you don’t think matter, like documentation and keeping the ambulance stocked."  ABOUT THE SPONSOR Whether replacing radio reports, alerting specialty teams, or managing mass casualty incidents, Pulsara simplifies communication. Pulsara scales to meet your dynamic communication needs. From routine patient alerts to managing large-scale emergencies, every responder and clinician connects seamlessly. Familiar yet powerful, Pulsara streamlines your response, from routine transfers to regional disasters. One tool. Every day. Regardless of event. Discover more at Pulsara.com. RATE & REVIEW Enjoying the show? Send an email to the Inside EMS team at [email protected] to share ideas, suggestions and feedback, or let us know if you’d like to join us as a guest.