Rise and Shine: Your Daily Dose Of Business Tech Inspiration

Last week, half a million UK Biobank volunteers discovered their de-identified medical records listed for sale on a Chinese marketplace. No firewall was breached. No password was cracked. The data was downloaded legitimately by accredited research organisations and ended up somewhere it absolutely should not have been. This episode unpacks what the UK Biobank breach tells us about centralised data, the limits of de-identification, and why the push for mandatory digital ID should concern every business owner.

In this episode, Charly covers:
✅ What actually happened with the UK Biobank data and why it wasn't a cyber attack
➡️ Why de-identified data can still be used to identify you
⚡ How your information moves through chains of trusted partners you never agreed to
⭐ What centralised databases mean for privacy and security risk
❗ Why mandatory digital ID follows the same flawed model
✨ What business owners need to consider about tracking and customer data

Privacy isn't about having something to hide. It's about having things to protect.

Book a Free 30 minute Breakthrough Session: https://askcharlyleetham.com/book-me
(1 per person only)

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Music and Credits to:
Paradise Found is covered under Creative Commons.
“Paradise Found”
Kevin MacLeod (incompetech.com)
Licensed under Creative Commons: By Attribution 3.0
http://creativecommons.org/licenses/by/3.0/
https://incompetech.com/music/royalty-free/licenses/

Wondering if you can personalise Gmail templates so each message feels tailored? A viewer asked this on YouTube last week and the honest answer is no, not really. Gmail templates (or canned responses) will let you pull a contact name and address into a message, but that is about the limit of it.

In this episode, Charly covers:

✅ Why Gmail templates are not really personalisable in any meaningful way
➡️ The one small thing you can do with Google Contacts and the "a" key shortcut
⚡ Why trying to use a group only pulls in the first person on the list
⭐ Why Gmail is not a mass mailing tool and the sending limits Google enforces
❗ What can happen to your account if you ignore those limits

Templates work for sending the same message to one person at a time without retyping it. If you need genuine personalisation or want to reach a larger list, you need a dedicated email marketing tool.

Watch the full walkthrough to see exactly what Gmail templates can and cannot do.

Book a Free 30 minute Breakthrough Session: https://askcharlyleetham.com/book-me
(1 per person only)

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Music and Credits to:
Paradise Found is covered under Creative Commons.
"Paradise Found" Kevin MacLeod (incompetech.com)
Licensed under Creative Commons: By Attribution 4.0 License
http://creativecommons.org/licenses/by/4.0/

How many tools is your business actually running right now? If the honest answer surprises you, your tech stack could be costing you more than the subscriptions alone. A complicated stack slows you down, duplicates work, and quietly opens security gaps you never meant to leave open.

In this episode, Charly covers:

✅ Why reasonable tech decisions add up to an unreasonable stack
➡️ The hidden admin load every tool brings with it
⚡ How overlapping tools create friction you do not notice until it matters
⭐ Why forgotten subscriptions and abandoned trials are your biggest security risk
❗ The off-boarding gap that turns former team members into future problems
✨ How to audit your stack, spot overlap, and let go of sunk costs
☑️ Why simplification is a security move as much as a productivity one

This is the bridge from April's security focus into May's productivity conversations, because the simpler your stack, the easier it is to do both well.

Book a Free 30 minute Breakthrough Session: https://askcharlyleetham.com/book-me
(1 per person only)

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LinkedIn Company: https://www.linkedin.com/company/ask-charly-leetham/
Spotify: https://askcharlyleetham.com/likes/rise-and-shine
Apple Podcasts: https://podcasts.apple.com/us/podcast/ask-charly-leetham-online-business-manager/id1659738721
iHeartRadio: https://www.iheart.com/podcast/269-ask-charly-leetham-online-105944212/
Amazon Music: https://music.amazon.com/podcasts/662f1e44-115d-4094-862b-efe9307e0df4/ask-charly-leetham-online-business-manager

Music and Credits to:
Paradise Found is covered under Creative Commons.
“Paradise Found”
Kevin MacLeod (incompetech.com)
Licensed under Creative Commons: By Attribution 3.0
http://creativecommons.org/licenses/by/3.0/
https://incompetech.com/music/royalty-free/licenses/

Your phone probably has more access to your business than your laptop does, yet most business owners have barely thought about phone security. Banking apps, email, CRM, cloud storage, your password manager - it is all sitting there, one tap away from anyone who gets past your lock screen.

In this episode, Charly covers:

✅ Why your browser's saved password list is a serious risk, and what to use instead
✅ How to lock down the apps that matter with PIN or biometric protection
✅ The trade-offs of remote wipe tools like Find My iPhone and Find My Device
✅ Business-grade alternatives through Google Workspace, Zoho OneAuth and Microsoft 365
✅ Why public WiFi at cafes, hotels and airports needs a paid VPN every single time

This is the wrap-up of Device Security Week, and it might be the most important episode of the lot. Pick one thing from this episode and do it today.

➡️ Free VPNs 101 course: https://askcharlyleetham.com/business-tech-boost/vpns-101/

➡️ Get up to 3 months free with NordVPN
https://askcharlyleetham.com/likes/nordvpn
And I'll get the same as you (affiliate link)

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(1 per person only)

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LinkedIn Company: https://www.linkedin.com/company/ask-charly-leetham/
Spotify: https://askcharlyleetham.com/likes/rise-and-shine
Apple Podcasts: https://podcasts.apple.com/us/podcast/ask-charly-leetham-online-business-manager/id1659738721
iHeartRadio: https://www.iheart.com/podcast/269-ask-charly-leetham-online-105944212/
Amazon Music: https://music.amazon.com/podcasts/662f1e44-115d-4094-862b-efe9307e0df4/ask-charly-leetham-online-business-manager

Music and Credits to:
Paradise Found is covered under Creative Commons.
“Paradise Found”
Kevin MacLeod (incompetech.com)
Licensed under Creative Commons: By Attribution 3.0
http://creativecommons.org/licenses/by/3.0/
https://incompetech.com/music/royalty-free/licenses/

Tired of retyping the same email replies over and over? Gmail templates (also known as canned responses) let you save pre-written messages you can drop into any email in seconds, and most people do not realise the feature is already sitting inside their account waiting to be switched on.

In this episode, Charly covers:

✅ How to enable Gmail templates in your account settings
✅ Creating your first canned response from a draft email
✅ Using templates in new messages and replies
✅ How to add formatting, images, and links to make templates look professional
⭐ A handy tip for using AI to generate nicely formatted template content
✅ How to update, overwrite, and delete templates you no longer need

Whether you are answering guest pitch enquiries, support requests, or repeat customer questions, Gmail templates help you respond faster without adding another tool to your tech stack.

Book a Free 30 minute Breakthrough Session: https://askcharlyleetham.com/book-me
(1 per person only)

***

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Facebook: https://www.facebook.com/askcharlyleetham
Twitter: https://twitter.com/yourbizmgr
Instagram: https://instagram.com/ask_charly_leetham
LinkedIn: www.linkedin.com/in/charlyleetham
LinkedIn Company: https://www.linkedin.com/company/ask-charly-leetham/
Spotify: https://askcharlyleetham.com/likes/rise-and-shine
Apple Podcasts: https://podcasts.apple.com/us/podcast/ask-charly-leetham-online-business-manager/id1659738721
iHeartRadio: https://www.iheart.com/podcast/269-ask-charly-leetham-online-105944212/
Amazon Music: https://music.amazon.com/podcasts/662f1e44-115d-4094-862b-efe9307e0df4/ask-charly-leetham-online-business-manager

Music and Credits to:
Paradise Found is covered under Creative Commons.
“Paradise Found”
Kevin MacLeod (incompetech.com)
Licensed under Creative Commons: By Attribution 3.0
http://creativecommons.org/licenses/by/3.0/
https://incompetech.com/music/royalty-free/licenses/